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Activity Applications

Interested in starting a CME Accredited Activity? Or maybe you already have a series/activity that you would like to get approved for CME? Is your currently approved activity about to expire? Learn how to submit and clone an application below

New Applications

If you wish to submit an Activity Application for approval, first review the Planning Your Meeting step-by-step guide below.

Contact the if you have any questions about the process. Once you are ready to apply click the Activity Request Form link found in the Accreditation menu.

The Medical Education Department will be notified once the application is submitted, you should be receiving an email shortly after to confirm the submission

Renewal Applications

If your activity has already been approved and has been running continuously, you can clone your existing application on iLearn. To do so...

  1. Go to Your Activities (in the My Account menu)
  2. Click the Activity Applications tab. Note: this tab will not be available if you have never submitted a form through our system, if so you can submit a new application.
  3. In this tab, you will see any application you have previously submitted. Click "VIEW" (to the right of the row) for the activity you wish to renew
  4. You will see the existing application with tabs at the top. Click the "Clone" tab. You will be asked to confirm that you wish to clone the application, make sure to select YES.
  5. Review all of the fields in the cloned application and update accordingly. Take special care to update listed dates and times, and review the activity format, as some categories or fields may have changed since the last time the form was submitted.
  6. When you're finished reviewing the form, click submit. The Medical Education Department will be notified once the application is submitted, you should be receiving an email shortly after to confirm the submission

Accreditation Related Resources

Planning your meeting

Meeting planners or program chairs wishing to request CME sponsorship from the Department of Medical Education at Nicklaus Children's Hospital for their planned educational activities are required to follow the steps and timeline below in starting the application process. Click on the links below to be directed to a step-by-step planning process for your CME activity.

Click each of the sections below to expand and review the process

Step 1 - PLAN (Before)
 
Time FrameTaskCompleted By
6 Months Before Activity
  1. Activity Chair completes and submits a CME Activity Request Form.
  2. Activity Chair and all Planners shall complete and submit a CME Disclosure Form.
  3. Activity Chair reviews the Course Director's Responsibilities
Activity Chair and Planners
5 Months Before Activity
  • Activity Chair awaits notification of approval of Activity Request. All COIs should be resolved prior to proceeding with the planning process.
Activity Chair, CME Director, and Committee
 
  1. Schedule a meeting with CME Staff to discuss steps and CME Checklist deadlines.
  2. CME Department provides an orientation to the Nicklaus CME website, forms, and roles.

Activity Chair and CME Staff

    4-5 Months Before Activity
    • Once all COIs of the activity director and planner are resolved, complete and submit a CME Application Form along with the following documents:
    1. Draft agenda
    2. List of confirmed speakers
    3. Proposed Budget ( for the template.)
    4. Marketing Materials (when ready) for review
    5. AV Request Form
    6. Proposed Evaluation Forms
    • If the activity is a Regularly Scheduled Series, the activity chair must complete one of the following:

    a. CME Application Form for the entire series, if the sessions have the same theme

    b. CME Application Form for the entire series and an RSS addendum for each session, if the sessions vary in theme

    Activity Chair

     
    • The CME Department designs the activity's registration site or dedicated landing page based on feedback from the Activity Chair and Planners.

    CME Staff

    4 Months Before Activity
    • If soliciting educational grants or exhibitor support, submit one of the following:

    a. Educational grants - A signed Written Agreement for Commercial Support for each commercial entity

    b. Exhibitors - A signed exhibitor agreement

    • Please note that there are differences in policy between exhibitors and educational grants. All grant requests and exhibitor agreements MUST be reviewed by CME staff prior to execution in order to ensure compliance.

    Activity Chair

     
    • The CME Department sends letters to faculty to collect faculty disclosures, CVs, and other documents.

    CME Staff

    2 Months Before Activity
    • OPTIONAL - Submit a revised preliminary budget.

    Activity Chair or Planner(s)

     

    CME Director and Activity Chair

    Step 2 - DO (During)
     
    Time FrameTaskCompleted By
    During the Activity
    1. Maintain accurate sign-in sheets.
    2. Collect evaluation sheets from attendees:
      1. Faculty Evaluation
      2. Activity Evaluation
      3. Pre and Post Surveys

    Activity Planner(s)

       

      Activity Chair, Activity Planner, or Moderator

      Step 3 - STUDY/ ACT (After)
       
      Time FrameTaskCompleted By
      2 Weeks After Activity
      • Submit all sign-in sheets, evaluations, and forms collected during the event to the .
      		Activity Planner(s)
      1 Month After Activity
      1. The CME Department grants CME credits based on attendance records, sign-in sheets, and/or evaluation forms.
      2. Emails are sent to attendees with instructions on claiming their CME certificates.

      CME Staff

        2 Months After Activity
        1. Submit copies of the final syllabus and/or handouts.
        2. Submit a final budget report. ( for the template.)

        Activity Chair or Planner(s)

           
          • The CME staff distributes the Evaluation Summary Reports to CME Director (and optionally, to the Activity Chair).
            • Speaker Valuation by Learners
            • Event Evaluation by Learners
            • Pre/Post Survey Gap Analysis Report

          CME Staff

          3 Months After Activity
          • If applicable, consider a 3-month Post-Activity Survey to assess practice change.

          Activity Chair

          4 Months After Activity

          Activity Chair or Planner(s)

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